New Britain Township has a full-time position available for an Executive Administrative Assistant.
This is an exciting opportunity to provide leadership and management to a growing community with an excellent quality of life. Located in central Bucks County, Pennsylvania, New Britain Township is a growing progressive community of 12,200 residents.
New Britain employes 39 employees and provides general government, police, open space and recreation, public works, and planning services. The 2023 operating budgets total $6.5 million, the capital budget total $1.2 million, land preservation totaling budget $3.5 million.
Required Knowledge, Skills, Abilities and Competencies
Knowledge of trends, practices, and current thinking in the field of talent human resources preferred;
Ability to efficiently manage multiple project/priorities, with strong time management skills, flexibility with willingness to make decisions and ability to quickly adapt from one situation to the next;
Ability to establish and maintain positive, collaborative relationships with all levels of staff and strategic partners;
Strong interpersonal, verbal and written communication skills;
Excellent organizational, time management, and follow-up skills;
Expertise in analysis, critical decision making, project management, and process improvement;
Demonstrated ability to anticipate and solve practical problems;
Ability to manage competing priorities in a fast-paced, demanding environment;
Ability to work well in a team environment and lead teams and committees;
Proven organizational and prioritization skills and attention to detail;
Possess strong judgement, discretion, high level of confidentiality, flexibility, and integrity;
Demonstrates outstanding judgement, sensitivity and high discretion;
Filing and record-keeping principles.
Essential Duties & Responsibilities
Assist in compiling information for reports and presentations; edits and proofs documents;
Actively participate in staff meetings, take meeting notes, assist in following up with action items; responsible for Planning Commission minutes;
Post job advertisements for recruiting and screens potential candidates;
Organize, maintain and update employee files;
Assists with the coordination and facilitation of new employee orientation, onboarding of new hires, coordinating interview schedules contacting reference checks;
Maintain and secure confidential and sensitive information;
Responsible for assisting Zoning Officer with communicating with Planning Commission and Zoning Hearing Board;
Assist Zoning Officer with implementation/facilitation of Land Development and Zoning Hearing Board; applications;
Performing a variety of administrative tasks and providing general support to Township Manager; Assistant Manager, and Director of Planning & Zoning/Zoning Officer;
Performs other duties as assigned to support Township’s goals and objectives.
Administrative Responsibilities 100% of job duties
Provides day to day general Human Resources support to employees and management staff. Answer FAQs related to standard policies, benefits, hiring processes and etc.;
Conducts new employee orientation sessions and all new hire paperwork processing;
Creates and maintains employee personnel, medical, and benefit files; maintains branch I-9 files in accordance with company policies and legal;
Maintain electronic and paper files;
Assist with recruitment and ensure pre-employment screenings transpire in a timely manner;
Perform final check requests for separations, compile required notices and tasks, complete check requests.
A bachelor’s degree in business administration, liberal arts with three (3) to five (5) years of experience of administrative support at C-Suite level or equivalent level.
A bachelor’s degree is preferred plus minimum of three (3) years’ experience of administrative support at C-Suite level or three (3) to five (5) years of professional experience.